Documentation Requirements

Please note that photographs and other materials submitted with a certification application become the property of the National Park Service and may be used in publications and informational materials about the tax incentives program.

Aerial view of a grouping of historic farm buildings.

Photographs

Applications must include photographs documenting the appearance and condition of the building’s exterior, interior, site and environment prior to the start of rehabilitation (Parts 1 and 2) and after rehabilitation is complete (Part 3). Where such documentation is not provided, review and evaluation cannot be completed, resulting in denial of the requested certification.

Number of photographs

Applicants must use their judgment as to how many photographs adequately "tell the story" of their building. Large or complex projects often require more photographs to illustrate the various elements and areas the building and site.

Example of photo keyed floor plan.

Labeling photographs

Photographs must be labeled with the following information:

  • Building name and/or address;
  • View shown (e.g., north side);
  • Description of the view (e.g., plaster damage in dining room, north wall);
  • Date taken.

Photographs must be numbered and keyed to both the description of proposed work in the application and photo keyed plans of the building and site.

Clarity of photographs

Photographs must be clear and must have sufficient resolution to show the details required for review of rehabilitation work. Photographs must be:

  • In color;
  • Taken at a high resolution;
  • Printed on photographic, not photocopy, paper. Professional printing is recommended for best results;
  • Printed at least 4” x 6” in size.

Format of photographs

Photographs must be printed. Photocopied photographs (black and white or color), instant photographs, and photographs smaller than 4” x 6” are not accepted. Applicants may submit disks of digital photographs, only if printed photographs meeting all of the above criteria are also included in the application materials submitted for review.

Applications with photographs that are not adequate for review will be placed on hold, and applicants will need to submit better quality photographs before NPS can complete review of the application.

Drawings

Drawings or sketches are required for proposed work to show planned alterations or new construction. They must be sufficiently detailed to show existing wall configurations and anticipated changes. Documentation should include floor plans and, where necessary, sections and elevations. All drawings and sketches submitted with the application should be numbered and should be keyed to the application narrative.

Do not include unnecessary drawings. Typically, mechanical, plumbing and electrical plans generally do not contain information that is pertinent to this review. However, the placement and size of these features often impacts the character of historic buildings. A detailed description of the location, size, and finish of these features should be included in the narrative. SHPO staff can assist with the determination as to what drawings would be helpful in a particular project.

Maps and Site Plans

A map of the historic district, clearly identifying the lot on which the building is located, is required in Part 1 of the application. If certification is being sought for one or more of a group of buildings that are listed together in the National Register or seeking a preliminary determination of eligibility, a site plan of the group is necessary.